Executive Virtual Assistant

Wild Heart, LLC

Wild Heart is a woman owned small business offering educational and community services for grief and loss, spiritual development, and reclaiming our everyday lives as sacred. Founded in 2023 by best-selling author and international teacher Mirabai Starr and interspiritual practitioner, facilitator and artist Willow Brook, Wild Heart offers a tender refuge and a guiding hand as you courageously engage in dismantling false belief structures and embrace a more conscious life, expanding your capacity to be transformed by the inevitable losses life brings.

We are hiring a private contractor executive virtual assistant who is a compassionate and clear communicator, creative, focused, energetic, helpful, organized, and efficient confident problem solver with a sincere interest in self development and spirituality who finds the sacred in assistant tasks.

Job Tasks

• Online course organization including thorough and efficient online payment processing
• Detailed video editing including transcription and captioning
• Zoom support in live gatherings
• Build landing pages in Kajabi with creative artistic vision
• Upload and schedule newsletter copies to Kajabi 
• Update website on a weekly basis, with a special focus on the Events page
• Post on social media daily (may be scheduled in advance)
• Email campaign organization, preparation and scheduling
• Facebook group creation and management including group rules and administrative tasks
• Back end data entry and analysis
• Calendar and event management
• Other duties as discussed

Qualifications

• 5+ years administrative or personal assistant experience or equivalent
• Independent contractor worker with demonstrated ability to prioritize tasks, manage work schedule and meet deadlines with minimum supervision
• Fast learner who is exceptionally detail-oriented and highly organized
• Team player who is flexible and understanding of the ever-changing environment of a small business
• Positive, can-do person who is naturally kind and helpful in interactions with others
• Excellent, professional-quality writing skills (succinct, effective and grammatically correct)
• Experience providing customer service, especially in written form
• Ability to anticipate needs of team and organization, and meet them in advance
• Personal commitment to helping create a more diverse, equitable and inclusive culture
• General understanding of, and genuine interest in, Wild Heart and Mirabai Starr’s central teaching topics, including grief and loss, interspirituality, feminine empowerment and contemporary mysticism
• Proficiency with Kajabi, Quaderno, and Google suite

Ideal Candidate

• A problem-solver who takes pride in noticing potential issues in advance and is able to present multiple solutions prior to the problem manifesting
• Creative thinker who genuinely enjoys using social media to share important ideas and inspire others
• Natural communicator who understands the value of nonviolent, self-responsible communication
• Skillful tending to grief and loss with a comfort to communicate with people who are grieving in a virtual space
• Deep devotion to the sacred in every task 
• Sincere dedication to social equity and collective liberation

$20-24/hour based on experience

50-100 hours/month

We strongly encourage people of all backgrounds and identities to apply. 

To apply, please submit a cover letter and CV below.

Please understand we are not able to personally respond to each application and we deeply appreciate your interest.